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Senior Airport Permit and Contract Coordinator

Job ID: 40044
Department: Aviation
Location: 4 World Trade Center

Responsibilities

The Aviation Department of the Port Authority of New York and New Jersey is seeking a high energy leader who demonstrates strong communication, planning and execution skills with a passion for excellence and understanding of the importance of parking to the airport passenger and visitor experience.

Reporting to the Manager of Parking, the Senior Airport Permit and Contract Coordinator will be responsible for administration and management of several significant and essential contracts and permits at our airports, including parking operations, parking access and revenue control (PARCS), and off-airport parking permits. Coordination and administration of the contracts/permits involves understanding the business objectives and facility needs and being able to manage the planning and execution of these essential services as well as revenue reporting. The selected candidate will contribute to elevating the customer experience by driving change that is in-line with global best practices in parking

Responsibilities:

  • Manage and administer contracts/agreements that involve parking services, including planning and budgeting, and preparation of procurement (requests for proposals) and authorization documents
  • Assist in monitoring contractor performance, including the reporting and status of contractor deliverables and compliance with contract requirements and airport rules and regulations, and coordinating with internal and external auditors to ensure contract compliance
  • Responsible for keeping privilege permits current and implement permits for new permittees
  • Manage and ensure permittee reporting and payment compliance
  • Negotiate terms and conditions that optimize revenues and employ innovative opportunities to improve the service experience for all users and analyze and mitigate risks as needed
  • Prepare contract briefs and revisions summarizing contractual requirements and related financials
  • Maintain detailed and organized files for each contract/permit which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules, and activity and revenue reports
  • Prepare and disseminate information to appropriate employees regarding contract/permit status; facilitate contractor and facility meetings
  • Work with cross functional project teams and collaborate with internal and external stakeholders and decision-makers including, Port Authority Law Department, parking management service providers and state and local government agencies
  • Prepare and coordinate contract documents (RFPs, bids) and authorization documents for new and existing contracts/permits
  • Obtain approvals for contract work orders and coordinate vendor payments; track payments against budget and ensure prompt payment to vendors
  • Keep abreast of trends across the parking industry through market research analysis
  • Assist in management and oversight of details of the work unit’s functions and budget

Qualifications

Candidates must present the following qualifications to be considered eligible for this position:

  • Bachelor’s Degree from an accredited college or university
  • Two to Five years of work experience in permits or contract administration or related business field
  • Strong command of accounting systems and procurement and authorization procedures

Desired

  • Thorough knowledge of procurement processes and experience in preparing, negotiating and managing multiple service contracts and programs
  • Working knowledge of airport terminals parking and ground transportation operations
  • Knowledge of administrative policies and procedures, including those related to administration, budgeting, human capital recruitment, and business planning
  • Knowledge of customer service and customer communication programs in any parking- or transportation-related environment, or equivalent consumer volume
  • Knowledge of Department of Transportation regulations and other requirements applicable to the ground transportation industry and parking (i.e. credit card compliance, State DOT, NYC TLC, etc.)

Compensation & Benefits

The Port Authority of New York and New Jersey offers a competitive salary, an outstanding benefits package and a professional environment that supports development and recognizes achievement.

How To Apply

Interested candidates should apply to this job by clicking on the Apply Now button and submitting a combined cover letter and resume. The Port Authority of NY & NJ welcomes veteran and military spouse applications.

Only applicants under consideration will be contacted.

About The Port Authority

Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and maintains many of the most important transportation and trade infrastructure assets in the country. The agency's network of aviation, ground, rail, and seaport facilities is among the busiest in the country, supports more than 550,000 regional jobs, and generates more than $23 billion in annual wages and $80 billion in annual economic activity. The Port Authority also owns and manages the 16-acre World Trade Center site, where the 1,776-foot-tall One World Trade Center is now the tallest skyscraper in the Western Hemisphere.

EQUAL OPPORTUNITY EMPLOYER

The Port Authority of New York & New Jersey/Port Authority Trans-Hudson (PATH) is an Equal Opportunity Employer.

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