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Principal Management Analyst

Job ID: 39774
Department: Chief Financial Office
Location: 4 World Trade Center

Responsibilities

The Port Authority of New York and New Jersey continues to provide Agency-wide efforts to repair, recover, protect and rebuild critical infrastructure in the aftermath of Superstorm Sandy.  The Storm Mitigation and Resilience Office (SMRO) is within to the Office of the Chief Financial Officer and was created to manage all financial aspects, program controls and compliance efforts related to the recovery and resilience efforts associated with Superstorm Sandy.  In addition, SMRO serves as the single point of contact for the Authority's management of the federal grant funding.  The Office’s charge includes the financial management, coordination, and compliance of all permanent repair and flood mitigation efforts. 

It is the responsibility of the Principal Management Analyst to manage the operations and business analysis and process improvement functions of SMRO.  These responsibilities include the development and implementation of business processes that improve the management of the Sandy-related recovery and resilience grant programs.  The Principal Management Analyst will also coordinate her/his work efforts with the Grants Management Unit, the Federal Programs and Compliance Unit, and the disaster recovery consultants. 

Under the direction of the Sr. Program Manager for Finance and Operations, the selected candidate will be accountable for the following non-exhaustive list of responsibilities:

Business Analysis and Process Improvement

  • Lead multiple process improvement initiatives that support existing and future grant management operations.
  • As requested by the Sr. Program Manager, develop new or modify existing business procedures consistent with Agency policies.  Utilize operations analysis, business analysis, and/or business case analysis in support of those efforts.
  • Work cross-functionally to develop  strategies, optimize analysis capabilities, and leverage technical and non-technical knowledge to assist the business/operations in their strategic decision-making and day-to­day management.
  • Create and maintain processes and procedures to efficiently design, develop, test, and deploy decision support tools and reports used in operating/managing the Office
  • Remain abreast of current trends in operations analysis, business analysis, business management techniques, and resource analysis and employ the use of appropriate techniques in assigned work to remain current with agency-wide policies and procedures as well as the needs of Port Authority lines of business.

Operations

  • Support the development of an annual workplan for the Office composed of potential high priority and high impact projects through discussions with senior management.
  • Support the annual update of the Office’s Enterprise Risk Management (ERM) Plan.
  • Assist the Sr. Program Manager with staffing/recruiting functions such as the completion of form 1400A renewals, bulletin updates, etc.
  • Support RFP and contract development.
  • Serve as the liaison for the Hoboken Rebuild by Design Project.
  • Support the efforts of the Agency’s Climate Resilience Working Group.
  • Support to upper management through the development of PowerPoint presentations, white papers, and executive summaries.
  • Assist the Sr. Program Manager to ensure the Office is compliant with any internal or external audits. Coordinate with the Federal Program Compliance and FEMA Grant Management units, identify corrective actions, and ensure that procedures are in place to prevent the recurrence of any findings.
  • Support the Office’s Program Director on a variety of Ad-Hoc assignments.

Qualifications

Candidates must present the following qualifications to be considered eligible for this position:

  • Bachelor's Degree in Operations Management, Public Policy, Public administration, Business Management, Finance, Planning, Engineering, Engineering Management, Operations Research, or Industrial Engineering from an accredited College or University.
  • At least three (3) years of experience in policy analysis and management, preferably in an operational setting.
  • Applicants must demonstrate superior writing skills.
  • Applicants must have knowledge of or experience using SAP, PeopleSoft, ICMS, and Microsoft Office Programs (Word, Excel, PowerPoint, Visio).

Desired

Ideal candidates will present the following profile:

  • One to three (1-3) years of experience working with cross-functional teams to deliver complex interdependent projects and programs.
  • One to three (1-3) years of experience with Federal grant programs
  • Strong project management skills to establish plans, set priorities, coordinate activities, delegate tasks and responsibilities, and manage resources to achieve project goals in a high pressure environment with multiple tasks due in tight timeframes.
  • Superior oral and written communication and presentation skills.
  • Superior interpersonal skills including demonstrated experience interacting effectively with all levels of staff, both within and outside the agency.
  • Demonstrated ability to work in a fast-paced environment
  • Demonstrated ability to identify problems and develop long-term solutions
  • Knowledge of and/ or familiarity with the FEMA Public Assistance and Hazard Mitigation Programs
  • Knowledge of and/ or familiarity with the FTA MAP-21 Emergency Relief Program

 

Compensation & Benefits

The Port Authority of New York and New Jersey offers a competitive salary, an outstanding benefits package and a professional environment that supports development and recognizes achievement.

How To Apply

Interested candidates should apply to this job by clicking on the Apply Now button and submitting a combined cover letter and resume. The Port Authority of NY & NJ welcomes veteran and military spouse applications.

Only applicants under consideration will be contacted.

About The Port Authority

Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and maintains many of the most important transportation and trade infrastructure assets in the country. The agency's network of aviation, ground, rail, and seaport facilities is among the busiest in the country, supports more than 550,000 regional jobs, and generates more than $23 billion in annual wages and $80 billion in annual economic activity. The Port Authority also owns and manages the 16-acre World Trade Center site, where the 1,776-foot-tall One World Trade Center is now the tallest skyscraper in the Western Hemisphere.

EQUAL OPPORTUNITY EMPLOYER

The Port Authority of New York & New Jersey/Port Authority Trans-Hudson (PATH) is an Equal Opportunity Employer.

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