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Property Representative - Lease / Contract Administration

Job ID: 39601
Department: Port
Location: 4 World Trade Center

Responsibilities

Under the general supervision of the Manager, Assistant Manager, and Lead Administrator, Leasing & Property Development, the selected candidate will be responsible for managing and administering process workflow for real estate leases and agreements located at Port Department marine terminal facilities in both New York and New Jersey.  Working closely with other Leasing Property Representatives, as well as with Port Authority Law, Financial Planning and Treasury Departments, critical functions of this position include, without limitation,  creating, updating and tracking system entries for generating lease agreements using SAP Real Estate, overseeing insurance compliance, managing accounts receivable and customer service/billing issues, administration of fees and compliance associated with lease agreements and other property uses, acting as a point of contact for tenants and ensuring the proper authorization and execution of appropriate legal documents for new and existing lease agreements.  Other duties include managing and updating databases and draft reports as required and preparing the division’s budget.
 

Under the supervision of the Lead Administrator, responsibilities also include, but are not limited to, oversight of day-to-day administrative functions and duties as required.  This position will also provide back up to the Lead Administrator in the management of the division’s internal authorization documents process.

Qualifications

Candidates must present the following qualifications to be considered eligible for this position:

  • Bachelor’s Degree, preferably in Business Administration or a related field from an accredited college or university and/or 3+ years of increasingly responsible experience managing administrative or business processes.
  • Must have a valid driver’s license, as this position will require the incumbent to travel independently, on occasion, to various Port Department facilities that are not easily accessible via public transportation.
  • The selected candidate will be required to pass a Federal Security Background check and obtain a Transportation Workers Identification Credential (TWIC) to work in a maritime environment as required by Department of Homeland Security.

Desired

Ideal candidates will present the following profile:

  • Basic knowledge of commercial or industrial real estate industry and concepts.
  • Demonstrated familiarity or experience with contract or lease management tools, applications, or systems.
  • Experience creating or reviewing lease abstracts.
  • Knowledge of rental and leasing policies and procedures.
  • Demonstrated experience in problem solving and conflict resolution.
  • Demonstrated ability to take initiative and ability to multi-task.
  • Demonstrated ability to understand financial analyses related to real estate transactions.
  • Excellent written and oral communication skills with demonstrated experience interacting with executive management both internally and externally. 
  • Basic knowledge of maritime, transportation, and distribution industries.
  • Knowledge, experience, and skills in utilizing SAP Real Estate and Budget-Pro.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Compensation & Benefits

The Port Authority of New York and New Jersey offers a competitive salary, an outstanding benefits package and a professional environment that supports development and recognizes achievement.

How To Apply

Interested candidates should apply to this job by clicking on the Apply Now button and submitting a combined cover letter and resume. The Port Authority of NY & NJ welcomes veteran and military spouse applications.

Only applicants under consideration will be contacted.

About The Port Authority

Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and maintains many of the most important transportation and trade infrastructure assets in the country. The agency's network of aviation, ground, rail, and seaport facilities is among the busiest in the country, supports more than 550,000 regional jobs, and generates more than $23 billion in annual wages and $80 billion in annual economic activity. The Port Authority also owns and manages the 16-acre World Trade Center site, where the 1,776-foot-tall One World Trade Center is now the tallest skyscraper in the Western Hemisphere.

EQUAL OPPORTUNITY EMPLOYER

The Port Authority of New York & New Jersey/Port Authority Trans-Hudson (PATH) is an Equal Opportunity Employer.

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