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Program Manager, Grants & PFC Administration

Job ID: 39521
Department: Aviation
Location: 4 World Trade Center


  • Work with Aviation project managers to administer grant and other reimbursement contracts for the department. Partner with project managers, redevelopment teams, and other key internal stakeholders to prepare and submit grant applications.
  • Utilize approved capital plan information and information from airports to formulate the 5-year Airport Capital Improvement Plan (ACIP) and manage submission to FAA. Determine project eligibility for funding and ensure all federal and state requirements are met. Engage internal stakeholders to ensure optimal management of ACIP.
  • Develop and manage the Airport Improvement Program (AIP), including preparation of grant applications, preparation of all appropriate documentation, and ensuring all requirements and deadlines are achieved.
  • Manage the Aviation Department PFC program, including PFC quarterly reporting, preparing new or revising existing applications, and coordinating the PFC airline consultation process with Aviation Financial Services. Ensure agency compliance with PFC regulations as a condition of receiving PFC funding, including expenditure compliance verification.
  • Continually record, review, and track reimbursement activity and work with awarding agencies to resolve unpaid reimbursement requests or other discrepancies.
  • Calculate reimbursement requests and invoice amounts. Work with project managers to ensure allocated activity is accurate and allowable for reimbursement under agreement terms. Ensure timely and accurate recurring billing and invoicing in accordance with agreement requirements.
  • Prepare financial closeout documentation, which includes reconciling all activity for life of grant, verifying accurate allocation of expenses, revising allocation if necessary, and requesting final reimbursement.


Candidates must present the following qualifications to be considered eligible for this position:

  • Bachelor’s degree in aviation, business, public administration, or related field, and at least 3 years of experience in aviation policy, project management, grants administration, operations, or related field; OR at least 7 years of above experience in absence of a degree.


Ideal candidates will present the following profile:

Experience with management of grants and PFCs

  • Contract administration experience
  • Familiarity with Aviation federal policy, especially related to Aviation finance and grants
  • Knowledge of Aviation project management and redevelopment programs
  • Strong project management skills, with the demonstrated ability to meet deadlines
  • Superior organizational skills, with the ability to manage multiple competing priorities simultaneously
  • Excellent written and verbal communication skills
  • Strong analytical skills

Compensation & Benefits

The Port Authority of New York and New Jersey offers a competitive salary, an outstanding benefits package and a professional environment that supports development and recognizes achievement.

How To Apply

Interested candidates should apply to this job by clicking on the Apply Now button and submitting a combined cover letter and resume. The Port Authority of NY & NJ welcomes veteran and military spouse applications.

Only applicants under consideration will be contacted.

About The Port Authority

Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and maintains many of the most important transportation and trade infrastructure assets in the country. The agency's network of aviation, ground, rail, and seaport facilities is among the busiest in the country, supports more than 550,000 regional jobs, and generates more than $23 billion in annual wages and $80 billion in annual economic activity. The Port Authority also owns and manages the 16-acre World Trade Center site, where the 1,776-foot-tall One World Trade Center is now the tallest skyscraper in the Western Hemisphere.


The Port Authority of New York & New Jersey/Port Authority Trans-Hudson (PATH) is an Equal Opportunity Employer.

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