Medical Services Coordinator- Temporary/Contract

Description

About this Role

About the Office of Medical Services: OMS provides occupational medical services to ensure a stable, productive, safe, and healthy workforce for up to 8,000 employees; ensures that employees meet the medical requirements of their positions and that the agency remains in compliance with applicable government regulations, federal requirements, and memoranda of agreement; and helps to guard against excessive use of sick time and mitigate overtime through oversight of the Integrated Absence Program.

This is a long-term contract position, requiring working in the office 5 days per week. The hours of the position are flexible, to start between 8 and 9 am

Reporting to the Operations Supervisor, Office of Medical Services, in a professional office environment, the Medical Services Coordinator will be responsible for a wide variety of confidential and time sensitive duties including, but not limited to:

Responsibilities

• Preparing, reviewing, and editing correspondence and distributing memorandum.
• Monitoring service contracts and initiating Purchase Orders.
• Maintaining and processing vendor invoices in SAP and resolving discrepancies in a timely manner.
• Screening, referring and handling internal and external email inquiries.
• Creating and maintaining Excel spreadsheets.
• Performing other related duties and assignments as requested in support of Operations at the Office of Medical Services.

Minimum Qualifications

Candidates must present the following qualifications to be considered eligible for this position:

• Bachelor’s degree in business administration/management or other related degree from an accredited college or university or equivalent 2 years of experience.
• Minimum of two years of contract administration and/or progressive experience managing administrative business processes.

• Demonstrated experience with PeopleSoft, Invoice Payment Management Software(SAP), and Microsoft Office Suite.

Desired Qualifications

• Experience with Electronic Health Records (EHR): Comfortable navigating and maintaining EHR systems to ensure accurate patient information and timely updates.
• HIPAA Compliance Knowledge: In-depth understanding of HIPAA regulations regarding the confidentiality, privacy, and security of patient health information.
• Confidentiality Adherence: Ability to handle sensitive medical information with the highest degree of privacy and professionalism.
• Detail-Oriented: Strong attention to detail in scheduling, documentation, and ensuring accuracy in medical records.

Selection Process

The application process varies by position, but typically includes an initial phone interview

for qualified candidates, followed by a more in-depth interview(s) and/or assessment(s).

Selected candidates who are made a conditional job offer will be asked to undergo a

background check.

How to Apply:

Interested candidates should apply to this job by clicking on the "Apply Now" button and submitting a resume. The Port Authority of NY & NJ welcomes veteran and military spouse applications.

Only applicants under consideration will be contacted.

About The Port Authority:

Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and maintains many of the most important transportation and trade infrastructure assets in the country. The agency's network of aviation, ground, rail, and seaport facilities is among the busiest in the country, supports more than 550,000 regional jobs, and generates more than twenty three billion in annual wages and eighty billion in annual economic activity. The Port Authority also owns and manages the 16-acre World Trade Center site, where the 1,776-foot-tall One World Trade Center is now the tallest skyscraper in the Western Hemisphere.

Equal Opportunity Employer

The Port Authority of New York & New Jersey/Port Authority Trans-Hudson (PATH) is an Equal Opportunity Employer.