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Associate Administrator

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Job ID: 60927
Department: Engineering
Location: Jersey City, NJ



 Reporting to the Deputy Chief of Construction and Senior Engineer of Construction – Administration.  The successful candidate will be responsible for various administrative tasks working closely with the Unit’s Pr. Business Manager overseeing the following:

  •  Divisional consultant listing, updating consultant credential profile database.
  • Tracking, uploading, and review of overtime logs; memberships for professional organizations, license renewals, oversight of perfect attendance programs, anniversary letters, tuition assistance, employee EZ Pass payroll deductions, employee Absence Control Reporting program, Procards.
  • Assist with preparation for Summer Internship and Engineering Associates interviews, and other Human Resource related matters.
  •  Assist with managing safety training certifications.
  • Organize weekly highlight reports. 
  • Places orders, tracks, and monitors all PA distributed cell phones for Division. 
  • Coordinates Division Wage Works Commuter Benefit program.
  • Special assignments working with CMD and Materials Engineering Senior Staff. 


 Candidates must present the following qualifications to be considered eligible for this position:


  • Must possess a Bachelor of Science Degree in Business Administration/Management from an accredited university or college
  • Three (3) years’ experience in a clerical role
  • Must possess a valid driver’s license




Ideal candidates will present the following profile


  • General understanding of contract administration
  • General knowledge of administrative policies and procedures
  • Demonstrated knowledge of Construction Management
  • Strong planning and organizational skills
  • Demonstrated analytical and problem solving skills
  • Demonstrated written and oral communication skills
  • Demonstrated ability to meet deadlines, work independently and prioritize work
  • Ability to interact effectively with internal staff at all levels and external business partners
  • Thorough working knowledge of Microsoft Office Suite applications, PeopleSoft, SAP, SAP Management Travel/ADTRAV




How to Apply:

Interested candidates should apply to this job by clicking on the "Apply Now" button and submitting a combined cover letter and resume. The Port Authority of NY & NJ welcomes veteran and military spouse applications.

Only applicants under consideration will be contacted.

About The Port Authority:

Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and maintains many of the most important transportation and trade infrastructure assets in the country. The agency's network of aviation, ground, rail, and seaport facilities is among the busiest in the country, supports more than 550,000 regional jobs, and generates more than twenty three billion in annual wages and eighty billion in annual economic activity. The Port Authority also owns and manages the 16-acre World Trade Center site, where the 1,776-foot-tall One World Trade Center is now the tallest skyscraper in the Western Hemisphere.

Equal Opportunity Employer

The Port Authority of New York & New Jersey/Port Authority Trans-Hudson (PATH) is an Equal Opportunity Employer.

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