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Contract Specialist

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Job ID: 60732
Department: Engineering
Location: Jersey City, NJ

Description

Responsibilities:

Reporting to the Senior EOC for Contract Administration, the Contract Specialist will be responsible for the administration of all consultant agreements for the Construction Management Division.

Responsibilities include but are not limited to the following:

Generating consultant postings, managing interview schedules; managing agreement budgets and purchase order budgets, managing the purchase orders in the Business 2 Government (B2G) platform and in SAP.

Review monthly invoicing from the consultant firms that provide services to CMD, ensuring that the billings are in proper order and include the necessary accrual information.  In addition, track the firms compliance with their Minority/Women/Disadvantaged Business Enterprises (M/W/DBE) Goals per their executed agreements.

Review, process and forward Subcontractors Approval Requests (SARs) to Treasury for enrollment in the Authority’s Owner’s Controlled Insurance Program.

Qualifications:

Candidates must present the following qualifications to be considered eligible for this position:

  • A minimum of three (3) years’ experience in contract administration of consultant agreements.
  • Demonstrated proficiency in the use of SAP and Microsoft Office Suite.
  • Must possess a valid driver’s license.

Desired:

Ideal candidates will present the following profile:

  • Demonstrated ability in reconciling financial information, proficiency in understanding contract documents and consultant agreements, ability to interact with internal staff and external professionals at all levels.
  • Excellent verbal and written communication skills.
  • Excellent organizational skills with the ability to work independently and prioritize as required.
  • Proficient in the use of software applications, such as Microsoft Excel, Word and PowerPoint.
  • Ability to manage and prioritize multiple assignments with multiple supervisors.

How to Apply:

Interested candidates should apply to this job by clicking on the "Apply Now" button and submitting a combined cover letter and resume. The Port Authority of NY & NJ welcomes veteran and military spouse applications.

Only applicants under consideration will be contacted.

About The Port Authority:

Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and maintains many of the most important transportation and trade infrastructure assets in the country. The agency's network of aviation, ground, rail, and seaport facilities is among the busiest in the country, supports more than 550,000 regional jobs, and generates more than twenty three billion in annual wages and eighty billion in annual economic activity. The Port Authority also owns and manages the 16-acre World Trade Center site, where the 1,776-foot-tall One World Trade Center is now the tallest skyscraper in the Western Hemisphere.

Equal Opportunity Employer

The Port Authority of New York & New Jersey/Port Authority Trans-Hudson (PATH) is an Equal Opportunity Employer.

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