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Manager, Grants and Resource Programs

Job ID: 60485
Department: Chief Security Office
Location: Port Authority Technical Cntr

Description

The selected candidate will be required to undergo a background investigation conducted by the Port Authority Police Department (PAPD)

The Manager, Grants and Resource Programs is responsible for qualifying, soliciting and acquiring all state and federal law enforcement and emergency management grant programs. This includes the administration, documentation, and reporting of grants and federal funding received as part of FEMA’s Preparedness Grants programs, more specifically the Port Security, Transit Security and Urban Area Security Initiative (UASI) grant programs. Additionally, the successful candidate will help to grow the OCSO grant portfolio with the identification of new grant opportunities and programs at the state and federal level.

The candidate will also develop and sustain relationships with the New York State Division of Homeland Security and Emergency Services Grant Office (DHSES), FEMA Grant Program on the national and regional level, and the United States Coast Guard. The candidate will be responsible in negotiating and advocating for Homeland Security Grants from the Urban Area Strategic Initiative Working Group, the Transportation Grant Working Group, and the Port Security Working Group.

The candidate will work with line and appropriate staff departments in the development and maintenance of a security projects portfolio. This portfolio will encompass security projects that qualify for grant funding that will be considered by the Chief Security Office.

Similarly, the candidate will be responsible for the supervision of the several Grant Project Managers assigned to the Grant Unit. In this role the candidate will ensure that the Grant Project Managers and other staff are administering the individual grant programs according to acceptable and recognized accounting principles. Likewise, the candidate will be responsible for the overall grant programs adherence to federal rules and regulations governing each grant, as well as any applicable state rules and will have a working understanding of all Code of Federal Regulations (CFR) pertaining to Emergency Management and Homeland Security Grants.

The candidate will be responsible for the coordination of the annual revenue budget process on behalf of RMP and will develop long-range financial forecasts consistent with the department's business planning objectives and the strategic initiatives of the Office of the Chief Security Officer (OCSO).

Major Responsibilities:

  • Collaborate with OCSO departments and project managers with the preparation of new grant applications
  • Develop grant project scopes of work, milestones, and budgets for new grant applications
  • Track PSGP, TSGP UASI and other grant program expenditures to funded projects, ensuring grant amendments and/or extensions are pursued timely
  • Ensure grant compliance according to federal and other funding guidelines and procedures, including procurement method for grant funded projects
  • Prepare and submit all required progress and financial reports for active grant awards to FEMA/DHS
  • Prepare and submit timely requests for reimbursement to FEMA/DHS
  • Complete monthly variance analysis of grant revenues to approved revenue budget
  • Prepare a monthly revenue reconciliation to distribute to OCSO leadership, summarizing award amounts and remaining balances by grant using data from financial systems
  • Track the status of capital and operating project milestones and project budgets to ensure alignment with grant award funding and period of performance
  • Prepare and submit accurate revenue budgets as part of the annual budget cycle, working with the Finance team to ensure revenue assumptions are aligned with expenses
  • Prepare and submit accurate monthly revenue accruals to the Comptrollers Department
  • Conduct a physical inventory of federally funded assets
  • Coordinate responses to internal and external audit requests
  • Identify and apply for new grant opportunities

Qualifications 

  • Bachelor’s Degree, preferably in Accounting, Business, Finance, Economics, and/or Public Administration
  • At least five years of work experience completing financial reports and/or analytical work presented through clear, concise writing and presentations
  • Proven experience in project and/or grant management, including but not limited to monitoring costs, schedules, and budgets
  • Demonstrated experience with federal and local funding sources
  • Thorough knowledge of Financial, Accounting, Budgeting, Capital Planning and Procurement policies
  • Proficient in SAP and Microsoft Office Suite programs, including Excel, Word, and PowerPoint

 

DESIRED

  • Masters in business administration, Accounting, Finance, or other related field
  • Experience in the development, execution, and oversight of Federal Grant programs
  • Project Management skills with the ability to develop plans, set priorities, coordinate activities, delegate tasks and responsibilities, and manage resources to achieve project goals in a high-pressure environment with multiple tasks due simultaneously and on short deadlines
  • Written and oral and communication skills
  • Interpersonal skills including demonstrated experience interacting effectively with all levels of staff both within and outside of the Port Authority
  • Willingness to take on assignments not directly related to his or her responsibilities in the interest of the CSO's Office
  • Demonstrated experience working in the management consulting industry
  • Self-starter with strong vision for direction of group focus with the ability to turn ideas into actionable outcomes

How to Apply:

Interested candidates should apply to this job by clicking on the "Apply Now" button and submitting a combined cover letter and resume. The Port Authority of NY & NJ welcomes veteran and military spouse applications.

Only applicants under consideration will be contacted.

About The Port Authority:

Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and maintains many of the most important transportation and trade infrastructure assets in the country. The agency's network of aviation, ground, rail, and seaport facilities is among the busiest in the country, supports more than 550,000 regional jobs, and generates more than $23 billion in annual wages and $80 billion in annual economic activity. The Port Authority also owns and manages the 16-acre World Trade Center site, where the 1,776-foot-tall One World Trade Center is now the tallest skyscraper in the Western Hemisphere.

Equal Opportunity Employer

The Port Authority of New York & New Jersey/Port Authority Trans-Hudson (PATH) is an Equal Opportunity Employer.

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