Finance and Business Planning Manager

Description

Title: Finance and Business Planning Manager

Responsibilities: Reporting to the Director of the Security Business Resource Management and Planning Department (SBRMP) within the Office of the Chief Security Officer (CSO), the Manager of the Finance & Business Planning unit is responsible for developing and monitoring the CSO’s annual operating budget, and ensuring resources—whether financial, human, or physical—are being utilized efficiently and effectively. The Manager leads the development of security performance metrics and reports while facilitating the utilization of technology-based reporting systems to analyze information.

Specific responsibilities include, but are not limited to:

• Coordinating the development and submission of the CSO’s annual operating budget
  • Overseeing Public Safety’s budget development, including consolidating the police post-by-post budget, developing, and analyzing productive hours, forecasting annualized staffing projections, calculating hourly rates by rank and developing cost estimates for new projects and initiatives.
  • Overseeing the Civilian Security Departments budget developing, including consolidating the security guard post-by-post budget and validating line-item budget requests
  • Reviewing the development of the Office of Emergency Management’s grant budget, and ensure budgeted allocations meet Agency guidelines and grant requirements
  • Ensuring the budget process meets Agency guidelines, including deadlines, required documentation, and multi-year budget planning, and is accurately reflected in the Agency’s financial systems (BudgetPro and SAP)

• Overseeing the development, analysis, and distribution of the CSO’s monthly financial results, and communicate the results to impacted stakeholders
  • Ensuring all expenses follow proper accounting and Agency financial guidelines, including accrual submissions, amortizing expenses, and charging the correct codes
  • Prepping the SBRMP Director for the monthly CFO Roundtable, including coordinating variance explanations with Management and Budget Department representatives
  • Overseeing the development of the CSO’s revenue reports, and ensure all revenues are being accurately captured, coded, and tracked in SAP, including grants
  • Leveraging the monthly financial results to develop year-end estimates

• Overseeing the development, analysis, and distribution of Port Authority Police Department’s (PAPD) bi-weekly overtime results, and communicate the results to impacted stakeholders
  • Leading bi-weekly overtime meeting with PAPD executive staff to review overtime results, discuss unbudgeted work, and review ad-hoc analyses
  • Prepping the SBRMP Directors for the monthly OT Steering Committee, including overseeing the development of the monthly MBD OT Report
  • Leveraging the bi-weekly overtime results to develop year-end estimates

• Supporting PAPD executive staff in utilizing its resources efficiently and effectively by:
  • Recommending staff assignments and Police Class size in line with PAPD’s staffing model;
  • Reviewing and recommending Work Chart and Vacation Chart allocations based on each Command’s post-by-post budget;
  • Promoting the use of technology solutions to manage workload, including coordinating with ScheduleSoft/PeopleSoft to envision and enact system upgrades and efficiencies;
  • Coordinating with other SBRMP Managers to enforce contract language, audit payroll—particularly for premiums, correlate crime activity with workload results, etc.
• Oversee the review of data related to crime reporting and security operations, analyzing trends and distributing statistical reports to internal and external stakeholders

• Supervising three Financial Analysts, one security analyst, and a consultant in addition to some temporary/seasonal staff

Qualifications:

• Bachelor’s degree from accredited college or university in Finance, Accounting or related field is required.  A Master’s Degree is desirable.

• Three years of experience in performing complex financial analysis, budgeting or operational analyses within a large organization.

• Excellent oral and written presentation skills, with the ability to present and discuss financial information in a clear and informative manner.

• Expertise with desktop applications, such as Word, Excel, and PowerPoint
• The selected candidate will be required to undergo a background investigation conducted by the Port Authority Police Department (PAPD)

Desired:

• Expertise with Port Authority’s financial, operating and capital budgeting and accounting structure, and full understanding of PA financial reporting.

• Demonstrated ability to effectively interact with executive staff and police supervisors at an individual and group setting.

• Fully competent with the Port Authority’s corporate systems, such as SAP, PeopleSoft, Budget PRO and ICMS/Cognos.

• Proven ability to identify problems, assess the accuracy and relevance of information, use sound judgment to generate and evaluate alternatives, develop consensus, and make recommendations

How to Apply:

Interested candidates should apply to this job by clicking on the "Apply Now" button and submitting a resume. The Port Authority of NY & NJ welcomes veteran and military spouse applications.

Only applicants under consideration will be contacted.

About The Port Authority:

Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and maintains many of the most important transportation and trade infrastructure assets in the country. The agency's network of aviation, ground, rail, and seaport facilities is among the busiest in the country, supports more than 550,000 regional jobs, and generates more than twenty three billion in annual wages and eighty billion in annual economic activity. The Port Authority also owns and manages the 16-acre World Trade Center site, where the 1,776-foot-tall One World Trade Center is now the tallest skyscraper in the Western Hemisphere.

Equal Opportunity Employer

The Port Authority of New York & New Jersey/Port Authority Trans-Hudson (PATH) is an Equal Opportunity Employer.