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Senior Administrative Secretary

This job posting is no longer active.

Job ID: 35132
Department: Rail Transit
Location: PATH Consolidated Shop

Responsibilities

Under the direct supervision of the Superintendent, Way & Structures Division and Assistant Director/General Superintendent, PATH, the successful candidate will be responsible for handling a variety of confidential items and administrative/secretarial duties and also providing administrative support for Division staff.  Duties include but are not limited to: typing correspondence; Requisitioning and Receiving in SAP, preparing purchase requisitions and processing invoices for payment through SAP; coordinating and scheduling meetings; maintaining calendars; preparing business trip memorandums and business travel authorizations through SAP Travel Management, including related entries, working with the Port Authority's designated travel agent to arrange necessary travel accommodations (ADTRAV), preparing expense accounts, preparing Quarterly Travel Reports,  processing of property disposition reports; ordering of computer hardware/software, phones, radios; entering PA 360’s into the Industry Safe Program; maintaining division personnel files and follow-up systems; and performing special projects as requested. May prepare routine status reports on unit activities, projects and programs; taking meeting minutes occasionally, and distribution of bulletins.

Qualifications

Candidates must present the following qualifications to be considered eligible for this position:

  • Applicants must meet all qualifications for Band III titles identified in the Administrative Testing Series Bulletin.
  • Minimum two (2) years administrative or relevant experience or more in a fast paced office environment

Desired

Ideal candidates will present the following profile:

  • Thorough and comprehensive knowledge of Port Authority/PATH office practices and procedures related to staff and administrative functions.
  • Excellent oral and interpersonal skills with the ability to interact effectively with staff at all levels both within and outside the Port Authority.
  • Demonstrated experience and ability to prioritize and handle multiple assignments simultaneously with minimal instruction and supervision, and deliver them accurately and in a timely and competent manner.
  • Excellent oral and written communication skills with ability to independently compose, edit and proofread correspondence for supervisory signature.
  • Demonstrated working knowledge of PeopleSoft, SAP and SAP Travel applications, and related Agency software applications; as well as Microsoft Office 365 Suite of software products, including Word, Excel, PowerPoint and Outlook.
  • Demonstrated success in an administrative secretarial role handling sensitive and confidential matters.
  • Excellent organizational skills, with demonstrated ability to effectively adapt to shifting priorities, exercise independent judgment, prioritize work assignments, handle multiple tasks simultaneously and consistently meet tight deadlines under minimal supervision.
  • Demonstrated ability to take initiative, independently perform complex secretarial/administrative functions and exhibit a strong customer service demeanor in handling all responsibilities.

Compensation & Benefits

The Port Authority of New York and New Jersey offers a competitive salary, an outstanding benefits package and a professional environment that supports development and recognizes achievement.

How To Apply

Interested candidates should apply to this job by clicking on the Apply Now button and submitting a combined cover letter and resume.

Only applicants under consideration will be contacted.

About The Port Authority

Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and maintains many of the most important transportation and trade infrastructure assets in the country. The agency's network of aviation, ground, rail, and seaport facilities is among the busiest in the country, supports more than 550,000 regional jobs, and generates more than $23 billion in annual wages and $80 billion in annual economic activity. The Port Authority also owns and manages the 16-acre World Trade Center site, where the 1,776-foot-tall One World Trade Center is now the tallest skyscraper in the Western Hemisphere.

EQUAL OPPORTUNITY EMPLOYER

The Port Authority of New York & New Jersey/Port Authority Trans-Hudson (PATH) is an Equal Opportunity Employer.

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