The Port Authority of New York and New Jersey continues to provide Agency-wide efforts to repair, recover, protect and rebuild critical infrastructure in the aftermath of Superstorm Sandy. The Storm Mitigation and Resilience Office (SMRO) is within to the Office of the Chief Financial Officer and was created to serve as the single point of contact for the Authority's management of the Superstorm Sandy Capital Program and all related federal grant funding, program controls and compliance efforts. The Office’s charge includes the proper management and coordination of the identification, prioritization, and planning of all permanent repair and flood mitigation efforts.
It is the responsibility of the Principal Management Analyst to manage the operations and business analysis functions of SMRO. This includes the development, implementation, and improvement of business processes that facilitate the management of the Sandy Recovery Program; assist with the preparation of Board Authorizations, RFPs, and other Procurement processes; the development of processes and procedures that ensure the effective coordination of SMRO with other departments. The Principal Management Analyst will also coordinate work efforts with the Grants Management Unit, the Federal programs and Compliance Unit, and the disaster recovery consultants.
Under the direction of the Sr. Program Manager for Finance and Operations, the selected candidate will be accountable for the following non-exhaustive list of responsibilities:
- Lead multiple process improvement initiatives that support existing and future grant management operations.
- Support the development of the Agency’s Climate Resilience Plan and the implementation of initiatives as needed.
- Serve as the liaison for the Hoboken Rebuild by Design Project.
- Support RFP and contract development.
- Ensure compliance with Audit and other performance related findings through the prompt attention to corrective action and by ensuring that procedures are in place to prevent recurrence of any nonconformance.
- Support in the development of an annual plan for the Office composed of potential high priority and high impact projects through discussions with senior management.
- Support the annual development of SMRO budget and provide monthly report of budget performance (variance analysis)
- Support the annual update of the Office’s Enterprise Risk Management (ERM) Plan.
- Assist the Sr. Program Manager with staffing functions such as form 1400A renewals, bulletin updates, etc.
- Provide technical advice and project management support to upper management as well as the development of PowerPoint presentations, white papers, and executive summaries.
- Develop appropriate procedures consistent with Agency policy, operations analysis, business analysis, and/or business case analysis.
- Provide analysis (organizational, staffing and scheduling, feasibility, process reengineering, change management and integration, technology integration, performance management, outsourcing assessments, benchmarking analyses, and value planning and best practices) and support for administrative, maintenance, and other operations functions with respect to asset management.
- Work cross-functionally to drive strategies, optimize analysis capability, and leverage technical and non-technical knowledge to assist the business/operations in their strategic decision-making and day-today management.
- Create and maintain processes and procedures to efficiently design, develop, test, and deploy decision support tools and reports used in operating/managing the office
- Remain abreast of current trends in operations analysis, business analysis, business management techniques, and resource analysis and employ the use of appropriate techniques in assigned work to remain current with agency-wide policies and procedures as well as the needs of PA lines of business.
Candidates must present the following qualifications to be considered eligible for this position:
- Bachelor's Degree in Operations Management, Public Policy, Public administration, Business Management, Planning, Engineering, Engineering Management, Operations Research, or Industrial Engineering from an accredited College or University.
- At least three (3) years of experience in policy analysis and management, preferably in an operational setting.
- Applicants must have knowledge of or experience using SAP, PeopleSoft, ICMS, and Microsoft Office Programs (Word, Excel, PowerPoint, Visio.
Ideal candidates will present the following profile:
- One to three (1-3) years of experience working on cross-functional teams to deliver complex interdependent projects and programs.
- Strong project management skills to establish plans, set priorities, coordinate activities, delegate tasks and responsibilities, and manage resources to achieve project goals in a high pressure environment with multiple tasks due in tight timeframes.
- Strong oral and written communication and presentation skills.
- Superior interpersonal skills including demonstrated experience interacting effectively with all levels of staff, both within and outside the agency.
- Demonstrated ability to work in a fast-paced environment
- Demonstrated ability to identify problems and develop long-term solutions
- Knowledge of and/ or familiarity with the FEMA Public Assistance and Hazard Mitigation Programs
- Knowledge of and/ or familiarity with the FTA MAP-21 Emergency Relief Program
Compensation & Benefits
The Port Authority of New York and New Jersey offers a competitive salary, an outstanding benefits package and a professional environment that supports development and recognizes achievement.
How To Apply
Interested candidates should apply to this job by clicking on the Apply Now button and submitting a combined cover letter and resume.
Only applicants under consideration will be contacted.
About The Port Authority
Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and maintains many of the most important transportation and trade infrastructure assets in the country. The agency's network of aviation, ground, rail, and seaport facilities is among the busiest in the country, supports more than 550,000 regional jobs, and generates more than $23 billion in annual wages and $80 billion in annual economic activity. The Port Authority also owns and manages the 16-acre World Trade Center site, where the 1,776-foot-tall One World Trade Center is now the tallest skyscraper in the Western Hemisphere.
EQUAL OPPORTUNITY EMPLOYER
The Port Authority of New York & New Jersey/Port Authority Trans-Hudson (PATH) is an Equal Opportunity Employer.