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Executive Secretary

Job ID: 34023
Department: Management & Budget
Location: 4 World Trade Center

Responsibilities

  • Maintain calendars: coordinates the scheduling of meetings within the department and agency, as well as outside entities; screen and direct calls to appropriate staff within and outside the department.
  • Assists in the preparation of the department’s budget and other duties assigned.
  • Coordinates various financial and non-financial materials for senior staff, in addition to assisting in the preparation of presentations and reports.
  • Performs timekeeping functions, maintain staff vacation schedule; process SAP entries for vendor payments; enter and update Trim records.
  • Responsible for the ordering of office equipment, as well as the ordering and maintaining of the department’s office supplies.
  • Assist with onboarding and offboarding of employees, updating telephone list, and preparing agency and system access requests.

Qualifications

Candidates must present the following qualifications to be considered eligible for this position:

  • Applicant is required to have at least three-year experience managing administrative or other business process
  • Knowledge of or ability to learn The Port Authority’s organizational structure, policies and procedures, as well as the PA Board process.

 

Desired

Ideal candidates will present the following profile:

  • Bachelors degree from an accredited college or university
  • Demonstrated experience with application and systems: Excel, Microsoft Word, PowerPoint, SAP, PowerPoint, SharePoint and WebEx.
  • Strong interpersonal, written and verbal communications skills with experience interacting with all levels of internal staff and peers from external organizations.

 

Compensation & Benefits

The Port Authority of New York and New Jersey offers a competitive salary, an outstanding benefits package and a professional environment that supports development and recognizes achievement.

How To Apply

Interested candidates should apply to this job by clicking on the Apply Now button and submitting a combined cover letter and resume.

Only applicants under consideration will be contacted.

About The Port Authority

Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and maintains many of the most important transportation and trade infrastructure assets in the country. The agency's network of aviation, ground, rail, and seaport facilities is among the busiest in the country, supports more than 550,000 regional jobs, and generates more than $23 billion in annual wages and $80 billion in annual economic activity. The Port Authority also owns and manages the 16-acre World Trade Center site, where the 1,776-foot-tall One World Trade Center is now the tallest skyscraper in the Western Hemisphere.

EQUAL OPPORTUNITY EMPLOYER

The Port Authority of New York & New Jersey/Port Authority Trans-Hudson (PATH) is an Equal Opportunity Employer.

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