Join our talent network

Grants Manager, Finance

Job ID: 33476
Department: Chief Operating Office
Location: 4 World Trade Center


The Port Authority of New York and New Jersey continues to provide Agency-wide efforts to repair, recover, protect and rebuild critical infrastructure in the aftermath of Superstorm Sandy.  The Storm Mitigation and Resilience Office (SMRO) was created to serve as the single point of contact for the Authority's management of the Superstorm Sandy Capital Program and all related federal grant funding, program controls and compliance efforts.  The Office’s charge includes the proper management and coordination of the identification, prioritization, and planning of all permanent repair and flood mitigation efforts.  

It is the responsibility of the Manager, Grants Finance to plan, coordinate and manage all grant finance activities associated with more than 25 grant funded projects including but not limited to reviewing and validating project charges, invoices, and payments; reviewing and validating labor charges; preparing reimbursement packages; preparing monthly revenue accrual reports; supporting grants compliance and close-out processes; responding to Requests for Information from state and federal entities; supporting the annual revenue budget development and various ad-hoc financial reporting needs.  The Federal Grants Manager for Finance will report to the Senior Program Manager, Finance and Business Coordination.  Further, the Federal Grants Manager for Finance will be responsible for coordinating work efforts with the disaster recovery consultants.

The selected candidate should have hands-on experience with the Port Authority’s accounting processes, labor reporting, financial analysis and, also have experience with federal grants programs. 

More specifically, the incumbent will be accountable for the following:

  • Maintains knowledge of grant programs in order to support the administration of FEMA Sandy Recovery Public Assistance Program and FEMA New York Hazard Mitigation Grant Program (HMPG) 404 programs.
  • Reviews grant funded project charges and coordinate with other Federal Grants Managers for validation.
  • Validates invoice payments to be included in reimbursement packages and to support compliance processes
  • Validates cash receipts and reimbursement and submits monthly accrual report to Comptroller’s Department
  • Reviews labor charges for grant funded projects for validation and preparation of reimbursement requests
  • Maintains records of all finance related documentation for inclusion in grants compliance folders
  • Assists the Senior Program Manager, Finance and Operations with various internal and external grants reports
  • Assist in monthly and quarterly financial reporting and analysis for SMRO focusing on Grant revenue status and projections
  • Responds to Requests for Information in support of Reimbursement process
  • Collects and packages grants finance information for internal audit by MBD
  • Coordinates with Federal Grants Managers and consultants to ensure compliance with grants requirements
  • Coordinates with Grants Unit and Federal Compliance unit for compliance and close-out processes


Candidates must present the following qualifications to be considered eligible for this position:

  • Bachelor’s degree in Business Administration, Accounting, Finance or other related field.
  • Three (3) years of experience in Grants Management, Accounting or Financial Analysis.


Ideal candidates will present the following profile:

  • Applicants must have knowledge of or experience using SAP, PeopleSoft, ICMS, and Microsoft Excel.
  • Strong grants management skills with the ability to understand compliance requirements and apply them with the PA’s financial processes and systems
  • Strong financial analysis skills to provide intelligence on the status of the program and maintain compliance with internal PA reporting requirements and external reporting requirements for state and federal partners
  • One to three (1-3) years of experience working on cross-functional teams to deliver complex interdependent projects and programs.
  • Experience working with the Federal Emergency Management Administration, Federal Transit Administration, and/or Federal Highway Administration.
  • Strong project management skills to establish plans, set priorities, coordinate activities, delegate tasks and responsibilities, and manage resources to achieve project goals in a high pressure environment with multiple tasks due in tight timeframes.
  • Strong oral and written communication and presentation skills.
  • Superior interpersonal skills including demonstrated experience interacting effectively with all levels of staff, both within and outside the agency.
  • Knowledge of and/ or familiarity with the FEMA Public Assistance and Hazard Mitigation Programs
  • Knowledge of and/ or familiarity with the FTA MAP-21 Emergency Relief Program
  • Knowledge of and/or familiarity with Port Authority-Trans Hudson (PATH) operations and regulations
  • Demonstrated ability to work in a fast-paced environment
  • Demonstrated ability to identify problems and develop long-term solutions

Compensation & Benefits

The Port Authority of New York and New Jersey offers a competitive salary, an outstanding benefits package and a professional environment that supports development and recognizes achievement.

How To Apply

Interested candidates should apply to this job by clicking on the Apply Now button and submitting a combined cover letter and resume.

Only applicants under consideration will be contacted.

About The Port Authority

Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and maintains many of the most important transportation and trade infrastructure assets in the country. The agency's network of aviation, ground, rail, and seaport facilities is among the busiest in the country, supports more than 550,000 regional jobs, and generates more than $23 billion in annual wages and $80 billion in annual economic activity. The Port Authority also owns and manages the 16-acre World Trade Center site, where the 1,776-foot-tall One World Trade Center is now the tallest skyscraper in the Western Hemisphere.


The Port Authority of New York & New Jersey/Port Authority Trans-Hudson (PATH) is an Equal Opportunity Employer.

Share this job:

Back to Search Results

Talent Network

Don't see what you're looking for? Join our talent network so we can keep in touch with you!

Join Our Talent Network