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Senior Administrative Secretary

This job posting is no longer active.

Job ID: 32165
Department:
Location: 4 World Trade Center

Responsibilities

Reporting to the Deputy Director, Port Department, the successful candidate will be responsible for a wide range of confidential secretarial and administrative duties including, but not limited to: preparing and proofreading correspondence; scheduling meetings and coordinating calendars using Outlook; reviewing and prioritizing incoming correspondence; making travel arrangements, preparing expense documents and appropriate documentation using ADTRAV; preparing petty cash vouchers; maintaining file and follow-up systems; screening and directing telephone calls and mail; performing timekeeping functions using PeopleSoft; processing invoices and service requests in SAP; ordering office supplies and maintaining supply inventory; and performing special assignments as required.

 

This position also serves as the backup to the Executive Secretary, supports staff in the Business Services, Financial Services and the Port Rail Program, and serves as Transit Check Coordinator.  A more detailed description will be provided at the interview.

Qualifications

Candidates must present the following qualifications to be considered eligible for this position:

  • Applicants must have at least 3 years of progressively responsible administrative/clerical experience

  • Selected candidate will be required to pass a Federal Security Background check and obtain a Transportation Workers Identification Credential (TWIC) to work in a maritime environment as required by Department of Homeland Security.

Desired

Ideal candidates will present the following profile:

  • Excellent administrative skills (including thorough follow-up procedures)

  • Experience with Word, Excel, Outlook, PowerPoint, PeopleSoft, SAP, TRIM and ADTRAV

  • Knowledge of PA administrative and timekeeping policies and procedures.

  • Demonstrated ability to interact effectively with internal and external staff at all levels.

  • Demonstrated ability to prioritize assignments and handle multiple tasks simultaneously.

  • Demonstrated ability to use initiative and independent judgement.

  • Demonstrated ability to write, proofread, and edit correspondence for executive management’s signature.

  • Demonstrated excellent written and oral communication skills.

  • Demonstrated interpersonal, analytical and problem solving skills.

  • Demonstrated strong customer service skills.

  • Knowledge of PA records maintenance and retention practices.

  • Thorough knowledge of organizational structure, policies and procedures.

  • Self-starter with demonstrated ability to initiative activities and projects with little or no supervision.

Compensation & Benefits

The Port Authority of New York and New Jersey offers a competitive salary, an outstanding benefits package and a professional environment that supports development and recognizes achievement.

How To Apply

Interested candidates should apply to this job by clicking on the Apply Now button and submitting a combined cover letter and resume.

Only applicants under consideration will be contacted.

About The Port Authority

Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and maintains many of the most important transportation and trade infrastructure assets in the country. The agency's network of aviation, ground, rail, and seaport facilities is among the busiest in the country, supports more than 550,000 regional jobs, and generates more than $23 billion in annual wages and $80 billion in annual economic activity. The Port Authority also owns and manages the 16-acre World Trade Center site, where the 1,776-foot-tall One World Trade Center is now the tallest skyscraper in the Western Hemisphere.

EQUAL OPPORTUNITY EMPLOYER

The Port Authority of New York & New Jersey/Port Authority Trans-Hudson (PATH) is an Equal Opportunity Employer.

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