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Supervising Office Assistant

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Job ID: 31872
Department: Aviation
Location: Newark Liberty Int'l Airport

Bulletin Information

TITLE: Supervising Office Assistant
LEVEL: C-22
DEPARTMENT: Aviation
DIVISION: Newark Liberty International Airport/EWR Redevelopment Unit
LOCATION: Newark Liberty International Airport
POST DATE: 5/18/2018

Notes:
This position is represented by the Communications Workers of America (CWA), Local 1032

The selected candidate will be required to undergo a background check


 

Responsibilities

Reporting to the Program Director, this position will support the EWR Redevelopment Unit staff at Newark Liberty International Airport. Responsibilities will include:

Maintain the Program Director’s calendar, prepare all travel related documents, maintain presentations and prepare approval documentation, process procurement card expenses;

Process all vendor/contractor payments, prepare purchase requisitions, expense accounts and business trip authorizations in SAP;

Process all timekeeping related functions, maintain petty cash custodial account, coordinate and document vehicle usage, place supply orders;

Assist in the administration of all personnel functions including onboarding, personnel transactions, training and recognition;

Assist in special projects as assigned by the Program Director and the EWR Redevelopment staff.
 

Qualifications

Candidates must present the following qualifications to be considered eligible for this position:

Demonstrated ability to work independently, organize work, prioritize multiple concurrent assignments within strict deadlines, and work under pressure.

Knowledge of the organization's structure, policies and procedures.

Strong interpersonal, oral, and written communication skills.

Demonstrated strong working knowledge of SAP, PeopleSoft and Budget Pro.

Experience in preparing and monitoring departmental budgets.

Proficiency with Microsoft programs, including Word, Excel and Power Point

How To Apply

Interested candidates should apply to this job by clicking on the Apply Now button and submitting a combined cover letter and resume.

Only applicants under consideration will be contacted.

About The Port Authority

Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and maintains many of the most important transportation and trade infrastructure assets in the country. The agency's network of aviation, ground, rail, and seaport facilities is among the busiest in the country, supports more than 550,000 regional jobs, and generates more than $23 billion in annual wages and $80 billion in annual economic activity. The Port Authority also owns and manages the 16-acre World Trade Center site, where the 1,776-foot-tall One World Trade Center is now the tallest skyscraper in the Western Hemisphere.

EQUAL OPPORTUNITY EMPLOYER

The Port Authority of New York & New Jersey/Port Authority Trans-Hudson (PATH) is an Equal Opportunity Employer.

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