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Senior Executive Secretary

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Job ID: 31838
Department:
Location: 4 World Trade Center

Responsibilities

Reporting to the Chief, Inter-Governmental Affairs Officer, the selected candidate will perform a diverse range of highly responsible and confidential secretarial and administrative duties including, but not limited to:  managing and maintaining the Chief’s executive calendar in Outlook; screening, referring and handling incoming telephone calls and inquiries; drafting, editing and reviewing correspondence for the Chief’s signature; managing and maintaining contacts and files and follow-up systems; compiling material for monthly Board meetings; managing the department’s weekly report to the Executive Director; making travel arrangements as necessary; preparing and processing authorization memoranda and expense reports for reimbursement; processing routine office bills in SAP and running reports as needed; providing general guidance and support to departmental staff on day-to-day matters; handling meeting conference room reservations; processing telephone payroll deductions; and performing general administrative tasks in collaboration with the Business Manager.

Qualifications

Candidates must present the following qualifications to be considered eligible for this position:

  • Superior interpersonal skills including experience interacting effectively with all levels of internal staff and external professionals.
  • Demonstrated experience dealing with sensitive and confidential material.

Desired

Ideal candidates will present the following profile:

  • Demonstrated experience dealing with sensitive and confidential material.
  • Strong ability to write routine memoranda, emails and correspondence. Proofread, verify, and review a variety of documents, materials and/or forms for accuracy, completeness, and conformance with established standards, policies and procedures; ensure documents for signature are accurate and complete.
  • Demonstrated experience in the use of: ADTRAV and SAP Travel Management Module, Outlook, MS Word, Excel and PowerPoint.
  • Understanding of agency board process and working knowledge of proper preparation of briefing binder.
  • Demonstrated experience dealing with sensitive and confidential material.
  • Experience in interacting effectively with all levels of internal staff and external professionals.
  • Demonstrated ability to plan, prioritize and anticipate the informational needs of the Chief.
  • Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint; LiveLink; SAP and PeopleSoft.
  • Superior oral, written and interpersonal communication skills.
  • Strong telephone rapport and etiquette.
  • Demonstrated ability to write/draft routine reports and correspondence.
  • Present clear information to top management.
  • Ability to be flexible and multi-task effectively.
  • Demonstrated ability to take initiative, work independently and use good judgment.

Compensation & Benefits

The Port Authority of New York and New Jersey offers a competitive salary, an outstanding benefits package and a professional environment that supports development and recognizes achievement.

How To Apply

Interested candidates should apply to this job by clicking on the Apply Now button and submitting a combined cover letter and resume.

Only applicants under consideration will be contacted.

About The Port Authority

Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and maintains many of the most important transportation and trade infrastructure assets in the country. The agency's network of aviation, ground, rail, and seaport facilities is among the busiest in the country, supports more than 550,000 regional jobs, and generates more than $23 billion in annual wages and $80 billion in annual economic activity. The Port Authority also owns and manages the 16-acre World Trade Center site, where the 1,776-foot-tall One World Trade Center is now the tallest skyscraper in the Western Hemisphere.

EQUAL OPPORTUNITY EMPLOYER

The Port Authority of New York & New Jersey/Port Authority Trans-Hudson (PATH) is an Equal Opportunity Employer.

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