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Senior Office Assistant

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Job ID: 31607
Department: Aviation
Location: JFK Airport

Responsibilities

Under the direction of the Supervisor, Airport Services, the selected candidate will be responsible for a wide range of administrative duties, including, but not limited to: Requisitioning and Receiving in SAP; preparing business trip memorandums and business travel authorizations through SAP Travel Management, including related entries, working with the Port Authority's designated travel agent to arrange necessary travel accommodations (ADTRAV); preparing expense accounts, preparing purchase orders and processing invoices for payment through SAP; scheduling meetings for management staff within the division; maintaining division correspondence and other files; screening, copying and distributing incoming correspondence to appropriate staff; composing correspondence independently or from general instructions; preparing conference agendas and minutes from rough notes and verbal directions; checking records, forms and reports for completeness, accuracy of content, proper endorsement and conformance to prescribed procedures, and independently correcting minor discrepancies and errors; ordering office supplies; answering and screening telephone calls for the manager and other management staff; assisting with Lost and Found when necessary, which includes retrieving found goods, retained at Port Authority and airport tenant locations, disposing, donating or transferring property in compliance with applicable AI’s, answering verbal or written inquiries and maintaining accurate records of all transactions associated with lost and found; assist with handling inquires on matters pertaining to functions associated with the NYC TLC/OATH office and providing back-up assistance to other clerical positions assigned to the unit; performing other duties as may be assigned from time-to-time by the Airport, Operations Manager and Landside, Operations Manager. 

Desired

The ideal candidate will present the following profile:

  • Demonstrated ability to work independently and handle several tasks simultaneously with the ability to meet deadlines in a dynamic environment
  • Experience entering invoices into SAP and using SAP to track vendor, invoice and payment history
  • Knowledge of Port Authority organizational policies and procedures
  • Demonstrated ability to prepare written correspondence independently or from general instructions
  • Ability to professionally answer and screen telephone calls for division staff
  • Demonstrated ability to complete assignments with minimal supervision
  • Detail-oriented with the ability to multi-task
  • Demonstrated ability to work independently using initiative and sound judgment
  • Demonstrated ability to interact effectively with staff at all levels within and outside the agency
  • Possess excellent oral and written communication skills
  • Ability to maintain a follow-up system to ensure timely responses to work assignments, questions and requests for information
  • Proficiency with MS Office, PeopleSoft, SAP and ADTRAV

 

How To Apply

Interested candidates should apply to this job by clicking on the Apply Now button and submitting a combined cover letter and resume.

Only applicants under consideration will be contacted.

About The Port Authority

Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and maintains many of the most important transportation and trade infrastructure assets in the country. The agency's network of aviation, ground, rail, and seaport facilities is among the busiest in the country, supports more than 550,000 regional jobs, and generates more than $23 billion in annual wages and $80 billion in annual economic activity. The Port Authority also owns and manages the 16-acre World Trade Center site, where the 1,776-foot-tall One World Trade Center is now the tallest skyscraper in the Western Hemisphere.

EQUAL OPPORTUNITY EMPLOYER

The Port Authority of New York & New Jersey/Port Authority Trans-Hudson (PATH) is an Equal Opportunity Employer.

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