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Senior Administrative Secretary

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Job ID: 30861
Department: Chief Security Office
Location: 4 World Trade Center


Reporting to the Director, World Trade Center Security within the Chief Security Office, the selected candidate will be responsible for a variety of highly responsible and confidential secretarial and administrative duties including, but not limited to: managing and maintaining the Director’s calendar; screening, referring, and handling internal and external inquiries; reading, prioritizing, and distributing confidential and sensitive mail; preparing, reviewing, and editing correspondence; managing and maintaining the Director’s filing and follow-up systems; making travel arrangements; preparing expense documents; managing the Correspondence Tracking Systems (CTS) process; preparing the department’s quarterly travel plan; preparing and processing authorization forms and memos; timekeeping; reviewing invoices; and independently issuing memos/notes for the Director.  In addition, this position will provide backup secretarial support to the Senior Executive Secretary of the Chief Security Officer.

In addition, this position will be responsible for working with the Department’s Records Compliance Officer and support staff to ensure that records are maintained in accordance with the Records Retention Manual.


Candidates must present the following qualifications to be considered eligible for this position:

  • Applicant must currently have five years, full-time experience in an Administrative / Secretarial Capacity
  • Proficiency with MS Office


Ideal candidates will present the following profile:

Demonstrated ability to interact effectively with staff at all levels within and outside the agency

  • Demonstrated experience dealing with sensitive and confidential information
  • Self-starter with demonstrated ability to initiate activities and projects with little or no supervision, prioritize assignments, handle multiple tasks simultaneously and engage in proactive follow-up, producing completed staff work
  • Demonstrated ability to plan and prioritize
  • Ability to take leadership role over other secretaries in the department Demonstrated ability to write, proofread, and edit correspondence for executive management’s signature
  • Ability to maintain a follow-up system to ensure timely responses to work assignments, questions and requests for information
  • Demonstrated excellent oral and written communication skills
  • Demonstrated interpersonal, analytical and problem-solving skills
  • Excellent administrative skills (including thorough follow-up procedures)
  • Ability to submit and track to fulfillment supply purchase orders
  • Ability to generate and track office maintenance request
  • Proficiency with MS Office, PeopleSoft, SAP and ADTRAV

Compensation & Benefits

The Port Authority of New York and New Jersey offers a competitive salary, an outstanding benefits package and a professional environment that supports development and recognizes achievement.

How To Apply

Interested candidates should apply to this job by clicking on the Apply Now button and submitting a combined cover letter and resume.

Only applicants under consideration will be contacted.

About The Port Authority

Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and maintains many of the most important transportation and trade infrastructure assets in the country. The agency's network of aviation, ground, rail, and seaport facilities is among the busiest in the country, supports more than 550,000 regional jobs, and generates more than $23 billion in annual wages and $80 billion in annual economic activity. The Port Authority also owns and manages the 16-acre World Trade Center site, where the 1,776-foot-tall One World Trade Center is now the tallest skyscraper in the Western Hemisphere.


The Port Authority of New York & New Jersey/Port Authority Trans-Hudson (PATH) is an Equal Opportunity Employer.

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